Apply Portland | Portland Grant Application by HFF

Step 1

Prepare a cover sheet. The cover sheet includes the following:

Organization name
Date of application
Complete mailing address
Phone and fax numbers
E-mail and web site address
Contact person in your organization
Brief description of the proposed grant (maximum of 25 words)
Amount requested
Signature of responsible officer of organization

Step 2

Answer the following questions in a response of three to seven pages. Please note that we receive many applications that are too short and lack the detail sufficient for serious consideration. Also use these questions as headers for each section. Not using these questions as headers risk your proposal not being read.

Describe how the proposed program/project will operate
What are the basic needs and objectives to be met by this program/project? Include estimates of the number of people to be served
How does this project foster self-sufficiency for your participants?
How does this proposed grant meet the foundation’s funding priorities?
What MEASURABLE goals / results/ outcomes do you expect to report to the Hoover Family Foundation, and how will these results be measured? BE SPECIFIC
Why is your organization the appropriate group to meet these needs and deliver these services? Include discussion of the organization’s mission, history, staff strengths, etc.
How will this effort be sustained when the Hoover Family Foundation funding ceases?
What other funders are involved in the support of this effort?

Step 3

Attach all of the following items to the grant application:

Proposed project budget for this grant, including both the overall budget (income and expense) and the foundation’s portion of that budget. (BE SPECIFIC)
Current fiscal year’s operating budget
Most recent complete audited financial statement (including notes), And/or most recent complete IRS 990.
List of organization’s board of directors with affiliations
Current 501(c)(3) letter of determination

Step 4

Evaluation of proposals is based on:

Ability to fulfill a community need for an under-served population
Feasibility and soundness of your implementation plan
A well thought out evaluation plan that shows us measurable goals, results, and outcomes
Viability of subsequent long term funding

With limited resources and a large number of appeals, the foundation is only able to fund a small portion of the many worthwhile requests received. Those constraints also limit the size of grants and the ability to fund on an annual basis.

Step 5

Mail three (3) collated copies (including cover sheet) of the entire completed application (including all attachments) to the Portland office.

Faxes and emails will not be accepted. Please do not send videos or binders. Also do not drop off applications at the Oregon office. We cannot guarantee that the application will be received. Incomplete applications will not be considered.

Please note that USPS Post Offices do not accept items mailed to them from other mail providers (e.g. – UPS, FedEx, DHL, Pony Express) and therefore you cannot use those services to send items to the HFF PO box.

Cover Sheet